Log Notary Journal Entry Examples

The notary public code of professional responsibility recommends entries be made at the time the notarization was performed.

Log notary journal entry examples. If the notary is notarizing more than one document for a person the notary should have a separate journal entry for each document notarized. A notary journal is a piece of document used by notary public to record notarial acts. Date time and type of each official act. By notarial acts it mostly means signing of documents.

Notary journal date time type of document notarization document date identity verified by signatory s address signature comments. This 30 minute webinar will discuss how to properly complete a journal entry. The notary should add a new journal entry for each notarial act performed and the entry should be completed prior to notarizing the document. Notary journal sample page xls author.

The notary journal provides a written record of every notarization performed. Character type or title of every document sworn to affirmed acknowledged or proved before the notary. The following information must be recorded in a california notary s journal entry gc 8206 a. The nna s journal is a good example of this.

One has more generous space per entry but fewer entries per page. For example california which has some of the most detailed notarization laws in the country requires the following information be taken down in each journal entry. If you make a new entry it is likely to be out of order. Each of these three types can be found in paperback or hardback.

The individuals signing the documents often demonstrate impatience and irritability because they get annoyed of repeating the same process over and over again. State requirements for notary journal entries. Whether or not a journal is required in every state this written record can protect notaries if they are ever accused of misconduct or sued. The notary laws have drastically changed and notaries are now required to make at least one entry in their notary journal book for each individual paper or document that s notarized.

The tips in this article apply specifically to journals that are designed for the information in a single entry to span two facing pages. One has minimal space per entry. Signature of each person whose signature is notarized including the signature of any. If the notarization is called into question the fact that your journal entry is out of order could damage your credibility in any legal proceeding.

If your state requires you to keep a journal make sure to include all mandated information for every entry. And one is designed for notary signing agents and has frequently seen real estate documents pre listed in it.